Gym management software for a single gym or studio costs roughly $50 to $350 a month in 2026, and most published mid tiers sit between $79 and $200. The sticker matters less than the meter. Some vendors charge by members, some by active customers, some by weekly sessions, some by staff, some by location, and the same studio can pay $79 on one platform and $300 on another before it adds the member app. ManageYourGym is $79, $169 or $349 a month with every feature, a member app under your gym's name and no setup fee on all three.
Every price below was read from the vendor's own pricing page on 8 October 2026, on monthly billing, in US dollars. Where a page shows no number, it says "quote only", even if a directory has one. We're a vendor too, so we've shown the arithmetic: the same two gyms priced on each platform, all-in for year one. If you're in India, the rupee version with GST is a better read.
How do gym software vendors charge?
There are five meters in use, and each one punishes a different kind of gym. Knowing which one you're being sold tells you what the bill does when you grow, or when you have a quiet summer.
| Meter | Who uses it | What it does to your bill |
|---|---|---|
| Members on the books | ManageYourGym (150 / 500 / unlimited), GymMaster per site (100 / 400 / 1,300) | Predictable. You move up a tier when your member count does. Frozen and lapsed members can still count, so ask how. |
| Active customers a month | TeamUp (anyone who booked or bought in the previous month), Zen Planner (active members) | Falls in quiet months, rises in January. Good for seasonal studios, hard to plan around. |
| Weekly sessions | Arbox (5 / 20 / unlimited a week) | Suits a small studio. A gym with a busy timetable hits unlimited on day one. |
| Staff | WellnessLiving (one staff member on Starter, unlimited above it) | Punishes a team. A gym with trainers jumps a tier almost immediately. |
| Locations | Mindbody (per location), GymMaster (per site) | Fine for one site. A second branch can double the bill. |
Flat plans with unlimited members and staff also exist: GymRoute and PushPress both say so on their pricing pages. There the meter moves to features and to payment processing.
What every platform charges
| Platform | Published price (USD/mo, monthly billing) | What the price counts | Branded app, as published |
|---|---|---|---|
| ManageYourGym | Starter $79, Professional $169, Enterprise $349 | Members, branches, trainers (150 / 500 / unlimited) | Included on every plan |
| Arbox | Free $0, Basic $49, Standard $129, Professional $299 | Weekly sessions (5 / 20 / unlimited) | Professional only |
| GymMaster | Foundation $89, Advanced $129, Professional $209 | Members per site (100 / 400 / 1,300) | $150 a month plus $450 setup |
| GymRoute | Excel $99, Exceed $199, Ultimate $299 | Features; unlimited members and staff | Paid add-on, price not shown |
| Mindbody | Starter from $99 per location | Locations; no per-user fee | Add-on on Accelerate and Ultimate, price not shown |
| Okfit | Starter $79, Professional $149, Business $229 (excl. tax) | Feature bundles | An "Okfit Mobile App" is listed on every plan; the page doesn't say whose name it carries |
| PushPress | Free $0, Pro $159, Max $229 | Features; unlimited members, staff and leads | $97 a month add-on |
| TeamUp | $189 at 101–200 active customers (calculator for other sizes) | Active customers a month | $99 a month add-on |
| WellnessLiving | Starter $69, Business $199, BusinessPro $349 | Staff (one on Starter, then unlimited) | White-label on BusinessPro; also sold as an add-on |
| Zen Planner | Studio from $99, Essentials from $198, Ultimate from $348 | Active members | $39 a month add-on |
Read from each vendor's own pricing page on 8 Oct 2026. Annual rates where shown: Arbox $39/$99/$239, WellnessLiving $62/$179/$314; GymMaster gives 10% off annual and ManageYourGym's yearly plans are $749, $1,619 and $3,349. WellnessLiving was running an 80%-off-for-two-months offer to 16 Oct 2026; Mindbody's FAQ also mentions a $79 starting price in North America and Asia, against $99 in its headline. Gymdesk's and GymWyse's pages couldn't be read today (Gymdesk blocked our request; GymWyse's domain now redirects to a for-sale page), so they're left out rather than guessed.
Quote-only, as of today: Glofox (the pricing page is a form), Momence and bsport (plans named, no prices, "get a quote" on every tier), FitnessForce, and Virtuagym, whose business pricing page offers a demo and pricing call and shows no numbers. Enterprise tiers at Arbox, Mindbody and WellnessLiving are quote-only too. Our Glofox alternatives page covers the switching side.
What costs extra on top of the subscription
The headline plan is rarely the invoice. These are the lines to look for, with only the numbers the vendors publish.
- Branded app. The biggest swing. PushPress charges $97 a month, TeamUp $99, GymMaster $150 plus a $450 setup fee, Zen Planner $39. At Arbox it means moving to the $299 plan, and at Mindbody, GymRoute and WellnessLiving it's an add-on or upper tier. On ManageYourGym it's included on every plan, and the member app is set up during onboarding.
- Setup and onboarding. GymMaster's $450 is the only setup fee in the published set. Mindbody and TeamUp say there is none, Arbox's page mentions none, and WellnessLiving includes free migration and training. ManageYourGym has no setup fee.
- Payment processing. This is the cost most price pages leave out. PushPress publishes it: 4.99% + $0.30 on the free plan, 2.89% + $0.30 on Pro and 2.75% + $0.30 on Max. Mindbody says rates vary by transaction type, plus $0.10 to $0.30 fixed. On a gym taking $20,000 a month by card, a point of difference in the rate is $200, more than most plan upgrades. With ManageYourGym, members pay through your own Stripe or Nomod account (Razorpay in India), so the processor's own rates apply and the money settles to you.
- Messages. Mindbody sells extra texts beyond its bundle at "a fraction of a cent each"; WellnessLiving prices SMS pay per use. Ask what the bundle is, and whether WhatsApp is counted separately.
- Hardware. GymMaster's door access is $40 a site a month on top of the plan, with key fobs at $1.30 and readers at $300. Zen Planner's card readers are $39 a month. ManageYourGym checks members in by QR code on a phone or tablet, so there's nothing to buy.
- Your own store listing. If the app is published under your name, you pay Apple $99 a year and Google a one-off $25 for your developer accounts, whichever software you pick. It's the same on every platform, so we add $124 in year one wherever the example includes an app under your name.
- Tax. In the UAE the software invoice is a business purchase: a VAT-registered gym can normally recover the 5%, and if the vendor is based overseas, the gym usually accounts for that VAT itself under the reverse charge. Ask the vendor how it invoices, and your accountant how to book it. Okfit and GymMaster both list prices before tax.
What would the same gym pay? A worked example
Here's a gym of 150 members on one site that wants a member app under its own name, priced for year one on monthly billing. Subscription × 12, plus add-ons and setup, plus $124 for the Apple and Google accounts where an own-name app is part of the price.
| Platform | Plan used | Year one | How we got there |
|---|---|---|---|
| Okfit | Starter $79 | $948, excl. tax | App listed, ownership of the name not stated; no store fees added |
| ManageYourGym | Starter $79 | $1,072 | $948 + $124 store accounts. App included. Yearly billing: $749 + $124 = $873 |
| Mindbody | Starter from $99 | From $1,188 + app | App is an add-on on higher plans, unpriced |
| GymRoute | Excel $99 | $1,188 + app | Branded app is a paid add-on, unpriced |
| Zen Planner | Studio from $99 | From $1,780 | ($99 + $39 app) × 12 + $124. Real price depends on active members |
| PushPress | Pro $159 | $3,196 | ($159 + $97 app) × 12 + $124 |
| TeamUp | $189 (101–200 active) | $3,580 | ($189 + $99 app) × 12 + $124, if 101–200 book in the month |
| Arbox | Professional $299 | $3,712 | $299 × 12 + $124; Standard $129 is $1,548 but has no branded app |
| GymMaster | Advanced $129 | $3,922 | $129 × 12 + $150 × 12 app + $450 setup + $124 |
| WellnessLiving | BusinessPro $349 | $4,312 | $349 × 12 + $124; Business at $199 has unlimited staff but no white-label |
Payment processing and messaging are extra everywhere and left out. Where an add-on has no published price, the row shows the subscription and "+ app".
Now the same business after a year of growth: 450 members across two branches. Few vendors publish what a second location costs, and the gaps are the story.
| Platform | Year one | How we got there |
|---|---|---|
| ManageYourGym | $2,152 | Professional $169 × 12 + $124. Covers 500 members, 3 branches, 30 trainers; app included |
| Mindbody | From $2,376 + app | $99 per location × 2 × 12; upper tiers and app by quote |
| GymRoute | $3,588 + app | Ultimate $299 × 12, the plan that lists multi-location; app unpriced |
| GymMaster | $5,470 | Advanced $129 per site × 2 × 12, one $150 app × 12, $450 setup, $124 |
| Arbox, Okfit, PushPress, TeamUp, Zen Planner | Not published | Pages don't state how a second location is billed, or (TeamUp) the price at 400-plus customers |
| WellnessLiving | Quote | Multi-location sits on Enterprise |
Monthly billing, 8 Oct 2026. Yearly plans lower every row that offers one.
Okfit comes in under us in the first example ($948, though we've added store fees to ours and not to theirs), and PushPress's free plan is $0 if you accept a 4.99% card rate. Better you see that here than on a call. What we think holds up is the combination: every feature on every tier, the app under your name without a separate line, and a price that's still published when you add a branch. If you run classes, class booking with waitlists and expiring packs is part of Starter. See the Mindbody, GymMaster, PushPress and Okfit comparisons for detail.
Why do some vendors hide their prices?
It isn't always a trick. A vendor selling to chains and franchises really does quote differently by size, region, payment volume and contract length, and putting one number on a page can mislead a 40-location buyer. Some of them also bundle payments, hardware or a marketplace into the price, so the quote is a package, not a plan. Those are fair reasons.
The cost lands on the buyer, though. You can't compare, you spend a demo before you learn the figure, and you negotiate from the vendor's anchor instead of your own. If a platform has published plans for small gyms and a quote for enterprise, as Mindbody, Arbox and WellnessLiving do, that's reasonable. If every tier is a form, assume the number varies by who's asking, and ask for it in writing before you invest time moving data.
How to read a quote
Whatever the vendor, take these questions to the call and get the answers in the quote itself:
- What exactly is the meter, and how is it counted? Frozen members, leads, staff and second locations are where the surprises are.
- What happens to the price when I grow 50%, or when I add a branch?
- Is the member app under my name in the App Store and Google Play, or is it theirs with my logo? What does it cost per month, and is there a setup fee?
- Whose merchant account does the card money land in, what is the rate for my card volume, and when do I get paid?
- How many SMS or WhatsApp messages are included, and what does the next one cost?
- What is the minimum term, the notice period and the exit? Can I export my member and payment history?
- Is the quote ex-tax? In the UAE, will the invoice carry VAT, and will it show my TRN on my side of the paperwork?
- Will you migrate my data, and is it free?
Frequently asked questions
How much does gym management software cost?
Published prices for a single gym run from free plans (Arbox, PushPress) to about $350 a month for top tiers, and most published mid tiers sit between $79 and $200, as read from vendor pages on 8 October 2026. ManageYourGym is $79, $169 or $349 a month. Add the branded app, setup, card processing and messages before comparing.
How much does gym software cost per month for a small gym?
For about 150 members on one site, expect $79 to $199 a month for the subscription, and more if you want the app under your own name: $97 to $150 a month extra on PushPress, TeamUp and GymMaster. ManageYourGym Starter is $79 with the app included.
Is there free gym management software?
Yes, with limits. Arbox has a free plan capped at five sessions a week, and PushPress has a free plan with a 4.99% + $0.30 card rate. Free plans are meant to turn into paid ones, so check what the cap or the rate costs at your size.
Do gym software vendors charge setup fees?
Most don't. Of the platforms with published prices, only GymMaster states one, $450 with its branded app. Ask about migration and onboarding in the quote, since some vendors fold those into a separate line.
How much does it cost to get my own gym app in the App Store?
The software charge is only part of it. You pay Apple $99 a year and Google $25 once for your developer accounts on any platform, and the vendor may charge $39 to $150 a month on top. On ManageYourGym the app is in every plan; the store accounts are the only extra.
If you've got a shortlist, send us your member count and number of branches and we'll price it with you on a call, in your currency, with the app and the store accounts counted in. See the plans or book a demo and bring a quote from another vendor. We'll set them side by side.