PTminder Alternatives (2026): What to Switch To, and When It's Worth It

The best PTminder alternative depends on why you're leaving. If your studio has a team and the bill keeps growing — $40 a month for the branded app on top of a price that steps up with every client — the one to trial is ManageYourGym: client and trainer apps under your own name are included, $79 a month covers 150 members and 10 trainers, and it runs memberships, check-in and classes alongside the PT. If you're leaving for deeper remote coaching, the field is ABC Trainerize, TrueCoach, Everfit and PT Distinction. If you've grown into a large multi-format club, Mindbody is the usual next look.

Every price below was read from the vendor's own pricing page on 24 September 2026. Directories like Capterra keep old price structures alive for years, so we don't quote them. Where a vendor doesn't publish a price, we say so.

What PTminder gets right

Start here, because it's a good product and plenty of studios should stay on it. It's built for personal training businesses, and it's built for teams, not just a trainer with a phone.

• Pricing by active clients: $59 a month up to 50, $89 to 100, $119 to 150, $149 to 200 and $209 past that. Inactive clients don't count.
• Up to 20 trainers on every plan, with more on request.
• Real payroll reports. Trainer pay by class, by session, by package sold, by hours or by salary, worked out from rates you set per trainer.
• Workout and nutrition planners, assessments, packages and memberships, online payments, and a mobile app your trainers and clients both use.
• A 14-day trial with no card, and you can cancel at any time.

Why PT studios look for a PTminder alternative

In the studios we talk to, it's rarely one big failure. It's usually one of these three.

• The add-ons. The branded app is $40 a month on every plan, and SMS messaging is charged separately. A 150-client studio with the app is paying $159 a month.
• The meter. Every client you sign moves you toward the next band, so the thing you're working hardest at — growth — is the thing you're charged for.
• The studio outgrew PT. Monthly members who never book a trainer, a class timetable, a tablet at the door, a second site. Once most people through the door aren't PT clients, you want software built around the whole floor with PT inside it.

PTminder alternatives at a glance

If you're leaving because of the add-ons and the meter

Here is the monthly bill at four sizes, with an own-name client app in every column.

On ManageYourGym, the client app and the trainer app under your studio's name are part of every plan, set up with you during onboarding. You pay Apple and Google their developer fees, and there's no app line on our invoice. Starter is $79 flat to 150 members; past that, Professional is $169 for 500 members, 30 trainers and three locations. The full reasoning on what an own-name app costs is in our branded-app post.

PT Distinction is the other platform here that includes the branded app, from its $59.90 Pro plan, and it lets you add trainers for free. Below 25 clients it's the cheapest line in the table. From 50 clients up it charges per extra client, which is why a 150-client studio lands near $250.

One note on our side of the ledger: we count members, PTminder counts clients. A 400-member gym with 30 PT clients will see a smaller number on PTminder's meter. That gym is really buying gym software with PT inside it, and that's what our Professional plan is.

If your studio has outgrown personal training

This is the reason we hear most. The PT side works. Everything around it has grown: members on monthly plans, a class timetable, people checking in who never see a trainer, a second site.

ManageYourGym was built for that shape. Memberships with freezes and renewals, QR check-in with no hardware, class booking with waitlists, live occupancy your members can see, and branches under one account — with PT packages, session balances and trainer pay on the same member record. Trainers get their own app: their day, their clients, one tap to close a session, and their payslips. Clients book into the trainer's real availability from the app and the trainer confirms, so there's one calendar across the team. Here's how it's set up for a PT business.

Trainer pay comes across without redesigning it. ManageYourGym pays on a salary, per-session or per-class rates, and a share of package sales — on sessions delivered or money collected — which covers the structures most studios run. If you haven't settled yours yet, how PT studios pay their trainers walks through each model on one trainer.

Mindbody is the other name that comes up at this stage. It's the platform large multi-format clubs measure against, and it has a consumer marketplace behind it. Starter is from $99 a month per location, the upper tiers are "Let's talk", and a new client who finds you through its app costs you 20% of their first purchase, capped at $30. We've covered Mindbody alternatives for PT and boutique studios separately.

If you want deeper coaching for remote clients

Some owners leave because the programme is the product: online clients, check-ins, video. Here the field is coaching apps, and the thing to watch is how each one prices a team.

• ABC Trainerize: programme builder, nutrition, habits and video, with scheduling and payments. Pro is priced by client count from $23 a month at 5 clients; Studio Plus starts at $248 for 500. The $169 branded app on Pro is your logo inside the Trainerize app — your own App Store listing comes with Studio Plus.
• TrueCoach: very clean programme delivery, priced per coach — $26.34 for 5 clients, $57.99 for 20, $136.99 for 50, with a branded app bundled from Standard. Three trainers on Standard is about $174 a month, and it doesn't try to handle packages or payouts.
• Everfit: free up to 5 clients, Pro from $19 a month, Studio from $105 a month at 50 clients. Payments and packages are a $9 add-on, meal plans $39, and the white-label app sits on the Enterprise plan.
• PT Distinction: programmes and nutrition, a branded app from Pro, and unlimited trainers at no charge.

ManageYourGym puts programmes, diet plans and assessments in the same client app as the session balance and the payment. A studio that coaches some clients in person and some online runs one subscription rather than a coaching app plus a billing tool. Our ranking of PT studio software goes through the rest of the field on the studio lens.

Moving off PTminder: what to take with you

Switching is a week of admin, not a month, if you do it in this order. Keep this list open while you do it.

• Before you change anything, export your client list and write down every open package with its remaining sessions. The balance is the number clients will argue about.
• Record each trainer's pay rates and which basis they're paid on.
• List the booked sessions for the next two weeks.
• Check how clients pay you today. Saved cards and recurring payments usually can't move between payment processors, so plan for clients to add a card again on the new system.
• Switch at the end of a pay period, after payroll has run in PTminder.
• Import the client list into ManageYourGym from a CSV or Excel file, enter each open package with the sessions left on it, and send clients the new app the same day.
• Cancel PTminder once the first week of sessions has been marked in the new system. PTminder lets you cancel at any time with no further charges.

If your clients already use a PTminder app with your logo, tell them the new app's name a few days before you switch. A new icon with your name on it is fine. A surprise isn't. The same goes for your terms: if your packages have an expiry or a cancellation rule, put it in the agreement before the balances move.

Which PTminder alternative should you pick?

The quickest test is your own client list. Bring it to a twenty-minute demo and look at the balances, the trainer pay and the app with your name on it — that tells you more than any table.

Frequently asked questions