Honest comparison
ManageYourGym vs PTminder
ManageYourGym runs personal training as a business, not a client list: packages and a session ledger, three ways to pay trainers with per-trainer payout reporting, and a native trainer app, alongside classes, the front desk and the gym floor. Our Starter is a flat $79 a month for up to 150 members, so from about 100 clients it costs well under PTminder’s client-count pricing, and the branded app PTminder sells for $40 a month is included. Clients book their own sessions from their trainer’s open hours, and workout programmes with set-by-set logging and diet plans with a branded PDF are in every plan too.
Last checked 16 October 2026 against PTminder’s published pricing and feature pages.
The problem you are actually trying to solve
You are running personal training as a business, not a side income. There are packages to track, sessions that get moved, trainers to pay on different arrangements, and clients who are certain they have three sessions left when they have one.
Most of the tools built for this were built for a single trainer with a phone. The moment you add a second trainer, a room, a class timetable or a front desk, you end up back in a spreadsheet — and the software you pay for every month covers about half of what the day actually looks like.
Feature by feature
Their column comes from PTminder’s own public pages. Where they say nothing about a capability we mark it Not listed rather than claiming they lack it.
Personal training
| Capability | ManageYourGym | PTminder |
|---|---|---|
| PT packages and session trackingSold, consumed, expired, refunded | YesPackages, single and recurring sessions, session categories, packageless guardrails, and PT-aware member status | YesPackage and session tracking |
| Client books their own PT sessionSelf-service booking against a trainer’s availability | YesClients book from their trainer’s open hours in the member app; each gym chooses instant confirmation or trainer approval | YesClients book from the client app or portal |
| Trainer compensationHow the trainer actually gets paid | YesThree models — fixed salary, per-session or per-class rates, and a revenue share of PT package sales — with payout reporting per trainer | PartialCommission handling |
| Workout programme delivery | YesBuild a programme week by week from an exercise library, assign it to a member on the days they train, and they log every set in the member app | YesWorkout planning |
| Nutrition and diet plans | YesTrainer-built diet plans with a food search (USDA library plus Indian staples), daily meal ticks by the member and a branded PDF | YesNutrition plans built from a database of thousands of food items |
| Client assessments and progress tracking | PartialMember fitness profiles, goals and attendance history | YesAssessment tools and real-time goal tracking |
Running a facility
| Capability | ManageYourGym | PTminder |
|---|---|---|
| QR check-in for the gym floorEveryone through the door, not just PT clients | YesTablet check-in and check-out, visit history, no hardware | Not listedNot mentioned in their public material — we could not verify either way. |
| Live occupancy | YesReal-time headcount, owner-side and member-facing | Not listedNot mentioned in their public material — we could not verify either way. |
| Class scheduling, booking and waitlists | YesCapacity limits, booking holds, automatic waitlists, and class packs or drop-in passes sold alongside memberships | YesClass booking and scheduling |
| Multiple locations under one account | YesBranches with per-branch reporting | Not listedNot mentioned in their public material — we could not verify either way. |
| Memberships alongside PTRecurring plans, freezes, renewals, dues | YesFull membership lifecycle plus PT packages on the same member | PartialBuilt around clients and packages rather than memberships |
Apps and communication
| Capability | ManageYourGym | PTminder |
|---|---|---|
| Dedicated trainer app | YesA native app — day sheet, client roster, one-tap session close-out, payslips | PartialTrainer access through the web app |
| Member / client app | YesiOS and Android — check-in, dues, classes, PT sessions | YesClient app included |
| Branded app under your own name | YesInstallable branded app, no extra charge | YesA $40/mo add-on on top of your plan |
| Automated reminders | YesWhatsApp, SMS and email, plus multi-step sequences with per-member enrollment | YesAutomatic SMS and email reminders |
Money and reporting
| Capability | ManageYourGym | PTminder |
|---|---|---|
| Take payments online | YesYour own Razorpay or Stripe account — money settles directly to you, we take no cut | YesOnline payments supported |
| Owner analytics | YesRevenue by stream, retention, lifetime value, peak hours, trainer performance and payouts | PartialClient and session reporting |
| Local tax handlingGST for India, VAT for the UAE | YesGST invoices and invoice numbering; INR or USD billing | PartialInvoicing without India-specific GST handling |
What each one costs
| Tier | PTminder | ManageYourGym |
|---|---|---|
| Try it | 14-day trialNo card required. There is no free tier. | 14-day trialEverything unlocked, no card required |
| Up to 50 clients | $75 / mo50 Client Plan | $79 / moStarter — 150 members, 1 branch, 10 trainers |
| 51–100 clients | $90.97 / mo100 Client Plan | $79 / moStill Starter — the plan does not change |
| 101–150 clients | $150.97 / mo150 Client Plan | $79 / moStill Starter — 150 members included |
| 151–200 clients | $184.97 / mo200 Client Plan | $169 / moProfessional — 500 members, 3 branches, 30 trainers |
| 200+ clients | $265.96 / moUnlimited Plan | $169 / moProfessional covers up to 500 members |
| Branded app | +$40 / moAdd-on on top of whichever plan you are on | IncludedNo extra charge and no tier upgrade |
The two products meter different things, and that is the whole story. PTminder charges by client count, so the price steps up as you sign people: $75 at 50 clients, $90.97 at 100, $150.97 at 150, $265.96 past 200. We charge by members on the plan, and Starter covers 150 of them for $79 flat. So at the small end they are marginally cheaper — $75 against $79 — and from about 100 clients onward we are well under them, roughly half the price at 150 clients. Their branded app is a $40/mo add-on on top of whatever plan you are on; ours is included. One caveat that runs in their favour: if you have a large gym floor but train only a handful of PT clients, their meter counts just those clients while ours counts every member — though at that point you are weighing a PT tool against a gym system, which is not the same purchase. Both bill annually at a discount.
How a PT package runs end to end
- 01
Sell the package
Record a PT package against the member — sessions, price, validity, and which trainer it belongs to. Payment goes to your own Razorpay or Stripe account.
- 02
Schedule the sessions
Book one-off or recurring sessions from the PT calendar. The session draws down the package, so the remaining balance is never a WhatsApp argument.
- 03
The trainer closes it out
The trainer opens their app, sees the day, and marks the session complete from the floor. No end-of-week reconciliation.
- 04
Everyone gets paid
Trainer earnings compute from whichever model that trainer is on — salary, per session, or a share of the package. Payslips come out of the same numbers.
What PTminder offers that we don’t
Every row above is on the record, and so are these. We list them plainly so you can weigh them against everything ManageYourGym includes.
A lower price for a solo trainer with a short client list
Under 50 clients PTminder is $75 a month against our $79, because its price follows client count. Our plan also carries the facility side — front desk, classes, gym floor, multi-branch — which a solo trainer may not use yet.
A fuller nutrient breakdown per food
We carry four numbers against a food — calories, protein, carbs and fat — drawn from the USDA library plus around two hundred Indian staples. PTminder’s food picker goes further: sugar, saturated fat, fibre and sodium per item, and a reach into branded packaged foods.
Client assessments at the centre
Client assessments and nutrition are where PTminder puts its weight. Ours is the business around the training — packages, payments, payroll, attendance, occupancy — with programme delivery, set logging and diet plans alongside it.
Questions people ask
Is ManageYourGym cheaper than PTminder?
It depends on how many clients you have. PTminder prices by client count — $75 a month up to 50 clients, $90.97 to 100, $150.97 to 150, $265.96 past 200. Our Starter plan is $79 a month and covers 150 members without stepping up. So below about 50 clients they are marginally cheaper ($75 against $79), and from roughly 100 clients onward we are well under them. Their branded app also adds $40 a month, where ours is included.
Can my clients book their own PT sessions in ManageYourGym?
Yes. A client sees their trainer’s open hours in the member app and books into them. You choose whether bookings confirm instantly or wait for the trainer to accept, and the package balance draws down as sessions are completed.
Do you do workout plans and nutrition plans?
Both. Workout programmes are built week by week from an exercise library, assigned to a member on the days they train, and logged set by set from the member app. Diet plans work the same way: a trainer builds the day’s meals from a food search that covers the USDA library and around two hundred Indian staples, assigns a variant per weekday, and the member ticks each meal off and can take a gym-branded PDF away. Two limits worth knowing before you switch: we carry only calories, protein, carbs and fat against a food, with no breakdown past those four, and the member does not log their own intake back to you.
Do I need a gym to use ManageYourGym?
No — PT businesses without premises use it for packages, sessions, trainers and payments. But a good part of what you would be paying for is the facility side: QR check-in, live occupancy, class timetables and memberships. It is there for the day you add a floor.
Can I move my clients across from PTminder?
Yes. Members, packages and remaining session balances can be imported, and we do the migration with you rather than handing you a CSV template. Ask before you commit — it is the part most people underestimate.
Which one handles multiple trainers better?
We do, on the paying-them side specifically. PTminder supports multiple trainers, but trainer compensation there is commission-shaped. We run three models — fixed salary, per-session or per-class rates, and revenue share on PT packages — with per-trainer payout reporting and a native trainer app.
See it with your own numbers
Fourteen days, everything unlocked, no card. Run a real week on it — members, PT, payments — and put it next to PTminder with your own numbers.
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