Honest comparison
ManageYourGym vs PTminder
If you are a solo trainer with a handful of clients, PTminder is cheaper and almost certainly the right call. ManageYourGym starts to win once you are running a facility rather than a client list — staff on payroll, classes on a timetable, and a gym floor to manage alongside the PT sessions.
Last checked 30 August 2026 against PTminder’s published pricing and feature pages.
The problem you are actually trying to solve
You are running personal training as a business, not a side income. There are packages to track, sessions that get moved, trainers to pay on different arrangements, and clients who are certain they have three sessions left when they have one.
Most of the tools built for this were built for a single trainer with a phone. The moment you add a second trainer, a room, a class timetable or a front desk, you end up back in a spreadsheet — and the software you pay for every month covers about half of what the day actually looks like.
Feature by feature
Their column comes from PTminder’s own public pages. Where they say nothing about a capability we mark it Not listed rather than claiming they lack it.
Personal training
| Capability | ManageYourGym | PTminder |
|---|---|---|
| PT packages and session trackingSold, consumed, expired, refunded | YesPackages, single and recurring sessions, session categories, packageless guardrails, and PT-aware member status | YesPackage and session tracking |
| Client books their own PT sessionSelf-service booking against a trainer’s availability | NoSessions are booked by the trainer or the front desk. Designed, not shipped. | YesClients book from the client app or portal |
| Trainer compensationHow the trainer actually gets paid | YesThree models — fixed salary, per-session or per-class rates, and a revenue share of PT package sales — with payout reporting per trainer | PartialCommission handling |
| Workout and nutrition programme delivery | NoNot offered | YesWorkout planning and nutrition planning |
| Client assessments and progress tracking | PartialMember fitness profiles, goals and attendance history | YesAssessment tools and real-time goal tracking |
Running a facility
| Capability | ManageYourGym | PTminder |
|---|---|---|
| QR check-in for the gym floorEveryone through the door, not just PT clients | YesTablet check-in and check-out, visit history, no hardware | Not listedNot mentioned in their public material — we could not verify either way. |
| Live occupancy | YesReal-time headcount, owner-side and member-facing | Not listedNot mentioned in their public material — we could not verify either way. |
| Class scheduling, booking and waitlists | YesCapacity limits, booking holds, automatic waitlists | YesClass booking and scheduling |
| Multiple locations under one account | YesBranches with per-branch reporting | Not listedNot mentioned in their public material — we could not verify either way. |
| Memberships alongside PTRecurring plans, freezes, renewals, dues | YesFull membership lifecycle plus PT packages on the same member | PartialBuilt around clients and packages rather than memberships |
Apps and communication
| Capability | ManageYourGym | PTminder |
|---|---|---|
| Dedicated trainer app | YesA native app — day sheet, client roster, one-tap session close-out, payslips | PartialTrainer access through the web app |
| Member / client app | YesiOS and Android — check-in, dues, classes, PT sessions | YesClient app included |
| Branded app under your own name | YesInstallable branded app, no extra charge | YesA $40/mo add-on on top of your plan |
| Automated reminders | YesWhatsApp, SMS and email, plus multi-step sequences with per-member enrollment | YesAutomatic SMS and email reminders |
Money and reporting
| Capability | ManageYourGym | PTminder |
|---|---|---|
| Take payments online | YesYour own Razorpay or Stripe account — money settles directly to you, we take no cut | YesOnline payments supported |
| Owner analytics | YesRevenue by stream, retention, lifetime value, peak hours, trainer performance and payouts | PartialClient and session reporting |
| Local tax handlingGST for India, VAT for the UAE | YesGST invoices and invoice numbering; INR or USD billing | PartialInvoicing without India-specific GST handling |
What each one costs
| Tier | PTminder | ManageYourGym |
|---|---|---|
| Try it | 14-day trialNo card required. There is no free tier. | 14-day trialEverything unlocked, no card required |
| Up to 50 clients | $75 / mo50 Client Plan | $79 / moStarter — 150 members, 1 branch, 10 trainers |
| 51–100 clients | $90.97 / mo100 Client Plan | $79 / moStill Starter — the plan does not change |
| 101–150 clients | $150.97 / mo150 Client Plan | $79 / moStill Starter — 150 members included |
| 151–200 clients | $184.97 / mo200 Client Plan | $169 / moProfessional — 500 members, 3 branches, 30 trainers |
| 200+ clients | $265.96 / moUnlimited Plan | $169 / moProfessional covers up to 500 members |
| Branded app | +$40 / moAdd-on on top of whichever plan you are on | IncludedNo extra charge and no tier upgrade |
The two products meter different things, and that is the whole story. PTminder charges by client count, so the price steps up as you sign people: $75 at 50 clients, $90.97 at 100, $150.97 at 150, $265.96 past 200. We charge by members on the plan, and Starter covers 150 of them for $79 flat. So at the small end they are marginally cheaper — $75 against $79 — and from about 100 clients onward we are well under them, roughly half the price at 150 clients. Their branded app is a $40/mo add-on on top of whatever plan you are on; ours is included. One caveat that runs in their favour: if you have a large gym floor but train only a handful of PT clients, their meter counts just those clients while ours counts every member — though at that point you are weighing a PT tool against a gym system, which is not the same purchase. Both bill annually at a discount.
How a PT package runs end to end
- 01
Sell the package
Record a PT package against the member — sessions, price, validity, and which trainer it belongs to. Payment goes to your own Razorpay or Stripe account.
- 02
Schedule the sessions
Book one-off or recurring sessions from the PT calendar. The session draws down the package, so the remaining balance is never a WhatsApp argument.
- 03
The trainer closes it out
The trainer opens their app, sees the day, and marks the session complete from the floor. No end-of-week reconciliation.
- 04
Everyone gets paid
Trainer earnings compute from whichever model that trainer is on — salary, per session, or a share of the package. Payslips come out of the same numbers.
When PTminder is the better choice
Every comparison page ever written says the author wins. Here is where we honestly do not.
You are a solo trainer with a short client list
Under 50 clients they are $75 against our $79, and for four dollars you would be buying a facility layer — front desk, classes, gym floor, multi-branch — that you never open. Their coaching tools are the better spend at that size.
Your clients expect to book their own sessions
PTminder does this and we do not. Sessions in ManageYourGym are booked by the trainer or the front desk. It is designed and not built, and we are not going to promise you a date for it.
You sell programmes as much as sessions
Workout builders and nutrition plan delivery are a real part of what PTminder ships. We have member fitness profiles and goals, not programme delivery. If the plan is the product, they are ahead.
You want coaching depth over operations
Client assessments, progress tracking and programme delivery are their centre of gravity. Ours is running the business around the training — packages, payments, payroll, attendance, occupancy. Pick the one that matches the half of the job you find hardest.
Questions people ask
Is ManageYourGym cheaper than PTminder?
It depends on how many clients you have. PTminder prices by client count — $75 a month up to 50 clients, $90.97 to 100, $150.97 to 150, $265.96 past 200. Our Starter plan is $79 a month and covers 150 members without stepping up. So below about 50 clients they are marginally cheaper ($75 against $79), and from roughly 100 clients onward we are well under them. Their branded app also adds $40 a month, where ours is included.
Can my clients book their own PT sessions in ManageYourGym?
Not today. Sessions are booked by the trainer or by whoever is on the front desk. PTminder does support client self-booking, and if that is central to how you work it is a real reason to choose them over us.
Do you do workout plans and nutrition plans?
No. We hold member fitness profiles, goals and history, but we do not deliver programmes. PTminder does. If programme delivery is the product you are selling, that gap matters.
Do I need a gym to use ManageYourGym?
No — PT businesses without premises use it for packages, sessions, trainers and payments. But a good part of what you would be paying for is the facility side: QR check-in, live occupancy, class timetables and memberships. If none of that will ever apply to you, weigh the price accordingly.
Can I move my clients across from PTminder?
Yes. Members, packages and remaining session balances can be imported, and we do the migration with you rather than handing you a CSV template. Ask before you commit — it is the part most people underestimate.
Which one handles multiple trainers better?
We do, on the paying-them side specifically. PTminder supports multiple trainers, but trainer compensation there is commission-shaped. We run three models — fixed salary, per-session or per-class rates, and revenue share on PT packages — with per-trainer payout reporting and a native trainer app.
See it with your own numbers
Fourteen days, everything unlocked, no card. If it turns out PTminder suits you better, that is a fine outcome.
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